Indiana ASCD - Constitution

About Indiana ASCD
INDIANA ASSOCIATION FOR SUPERVISION AND CURRICULUM DEVELOPMENT

CONSTITUTION OF INDIANA ASSOCIATION FOR SUPERVISION AND CURRICULUM DEVELOPMENT
Effective as of June 15, 2006

(As approved October 17, 1977. Amended September 28, 1980; September 27, 1981; September 25, 1983; February 25, 1985; September 22, 1989; May 18, 1990; July 1, 1993; September 19, 1994; June 17, 1999; February 1, 2001; June 12, 2002; and, June 15, 2006.)

ARTICLE I – Name and Affiliation

The name of the organization shall be the Indiana Association for Supervision and Curriculum Development (Indiana ASCD). As an educational, nonprofit organization, it shall be affiliated with the Association for Supervision and Curriculum Development (ASCD).

Indiana ASCD, a community of Hoosier educators, advocates and elevates learning, teaching and leadership by connecting people and resources.

This mission will be achieved through fulfillment of the following vision statements for Indiana ASCD:

Indiana ASCD is the state’s premier educational organization.
We are a trusted voice in current educational issues.
We are a connection to innovative and exemplary instructional practices and resources.
We are a vibrant and diverse organization working together to build capacity and community among learners, teachers, and leaders

Indiana ASCD's mission can only be realized through a common code of ethics upheld by our officers, Board of Directors, and staff.

We expect integrity, honesty, and trustworthiness in our work; courage in our decisions; and dedication to ASCD's values and beliefs.
We expect responsible action on behalf of the organization and are accountable and transparent to our constituents and to one another.
We share information when appropriate without sacrificing confidentiality. We expect to be treated and to treat others with respect.
We respect the opinions of and the differences among individuals. We expect fairness to be evident in our actions internally and externally.
We are equitable in our decisions and mindful of their impact on other groups and people.
We expect our actions to demonstrate our care for others and the community as a whole. We support each other in a humane manner.
We care about the well being of each other, the community, and the Association.

The purpose of the Indiana ASCD shall be to promote excellence and equity in education for the success of all learners. Objectives and activities of the organization shall be dedicated to improving learning, teaching, and leadership. This is a statement of both purpose and objectives and is in addition to, and not in lieu of, the purposes and objectives stated in the Articles of Incorporation. It neither restricts nor limits the general powers of Indiana ASCD.

Indiana ASCD shall provide opportunity for the Indiana state affiliate to be represented and to participate in the Association for Supervision and Curriculum Development and to acquaint supervisors and curriculum workers with the program and materials of the Association.

All activities shall be conducted in a manner consistent with the requirements of the Internal Revenue Code and regulations relating to organizations described in Section 501(c)(3) of the Code, as now or hereafter amended.

Section 1. Membership is open to all persons interested in the purposes of the Association. There shall be four categories of members: institutional, regular, student, and retired. Diversity as it relates to race, creed, ethnicity, gender, and professional status will be encouraged.

Section 2. Any person who is interested in the improvement of instruction, supervision, and curriculum development and who is desirous of promoting the interests of this Association and sharing in its work may become a member upon payment of the annual dues. All regular members shall be entitled to vote, to hold office, to attend and participate in meetings, and to receive publications of the Association.

Section 3. Any person in full-time academic study is eligible for student membership. A student member shall be entitled to all privileges of regular membership.

Section 4. Any person in full retirement is eligible for either regular or retirement membership. A retired member shall be entitled to all privileges of regular membership.

Section 1. The officers of the Association shall be a President, a President-Elect (who will succeed to the presidency), a Recording Secretary, and a Treasurer.

Section 2. The President, President-Elect, and Recording Secretary shall serve terms of two years. The Treasurer shall serve a term of three years. Terms of office begin on June 1 and end on May 31.

Section 3. The President shall preside at all sessions of the general membership and of the Executive Board; shall appoint members of standing and special committees unless otherwise specified in the constitution; and shall perform all other necessary duties related to the office of President.

The President-Elect shall support and assist Regional Chairpersons with Regional Unit activities; shall be an ex-officio member and serve as the chairperson of the Nominating Committee; shall perform the duties of the president in the absence of the President; shall in case of a vacancy in the Presidency, assume the responsibilities of the President; and shall perform all other necessary duties related to the office of President-Elect.

The Recording Secretary shall record the proceedings of all business meetings of the Association and maintain the proceedings of all meetings of the Executive Board.

The Treasurer, in cooperation with the Executive Director, shall be responsible to develop the annual budget of the Association; shall review financial transactions of the Association; and shall provide reports on financial matters in cooperation with the Executive Director at the annual business meeting and all Executive Board meetings.

Section 4. The Executive Director shall be appointed by the Executive Board and shall serve at the discretion of the Executive Board. The Executive Director shall be the executive officer of the Association; shall have responsibility assisting in preparation of the annual budget which will be considered by the Executive Board; shall coordinator and monitor meetings of all committees unless otherwise specified in the constitution; shall oversee production and distribution of publications and newsletters; shall process membership applications and dues payments; and shall perform such other duties as may be designated by the Executive Board. The Executive Director is subject to an annual performance evaluation conducted by the officers of the Association.

Section 5. “Ex-officio” for the purposes of Indiana ASCD means “by virtue of the office held.” Unless expressly stated, “ex-officio” entitles voting privileges.

Section 1. The Executive Board shall constitute the governing body of the Association. It shall consist of the elected officers, all representatives to the ASCD Leadership Council, regional chairpersons, the immediate past regional chairpersons, the immediate Past President, all members appointed by the President, and the Members-at-Large. Board Members will serve for a period of three years and will be eligible for reappointment at the end of this term. The Executive Director shall serve as a non-voting member.

Section 2. The Executive Board shall recommend policies for the consideration of the membership; execute policies approved by them; review, evaluate, and implement the program of the Association in keeping with its purposes; have power to amend the constitution; and assume responsibility for the general administration of the affairs of the Association.

Section 1. The number of State representatives to the Leadership Council of the Association for Supervision and Curriculum Development shall be determined by ASCD.

Section 2. Two guaranteed representatives and one proportional representative for each 5,000 ASCD members in Indiana as of December 31st each year, shall serve on the Leadership Council for the Association for Supervision and Curriculum Development.

Section 3. Indiana ASCD guaranteed representatives to the Leadership Council of the Association for Supervision and Curriculum Development shall be members in good standing of Indiana ASCD and ASCD for the year prior to their selection. All representatives to the Leadership Council shall be elected by the Executive Board for staggered three-year terms, beginning July 1 and ending June 30. Proportional representatives shall be appointed by the President to serve a one-year term which can be renewed. They must attend the ASCD Leadership Council meeting held at the ASCD Annual Conference. An amount will be established annually for reimbursement of expenses to support this attendance. They must also prepare a report on Leadership Council proceedings to be shared with the Indiana ASCD Executive Board at the first regular meeting of the Indiana ASCD following Leadership Council. The term of office for representatives to the ASCD Leadership Council shall begin on July 1 subsequent to the December count and end on December 31 of the appropriate year.

Section 1. The officers of the Association shall review the provisions of the constitution and by-laws every five years and report their findings to the Executive Board. If the constitution has need of a major revision, the President may appoint a Constitution Revision Committee, which shall present proposed constitution revisions to the Executive Board. With the approval of the Executive Board, the revised constitution must then be submitted to the membership for approval.

Section 2. The constitution may be amended (1) by a favorable vote of a two-thirds majority of the members present and voting, provided copies of proposed amendments have been made available to members one month prior to the meeting; or (2) at any time through a mail ballot by a favorable vote of a two-thirds majority of the members replying, provided copies of the proposed amendments have been made available to members one month prior to the date that ballots are mailed to members.

The Association fully supports a policy of equal opportunity and will not discriminate in membership eligibility on the basis of race, color, religion, national origin, or sex. The Association will neither accept invitations from nor participate in any activity or organization that does not support an equal opportunity or nondiscrimination policy.

To support our belief that diversity strengthens society, the Association shall actively seek members who represent diversity in gender, age, job role, ethnicity, geographic location, and viewpoint.

ARTICLE XI– By-Laws

Details of the activities of the Association shall be regulated by the By-Laws. These may be amended (1) by the Executive Board with a favorable vote of a two-thirds majority of the members present and voting; or (2) at any time through a mail ballot with a favorable vote of two-thirds majority of the members replying.

(As approved October 17, 1977. Amended September 28, 1980; September 27, 1981; September 25, 1983; September 22, 1989; May 18, 1990; June 17, 1999; February 1, 2001; and June 8, 2006.)

ARTICLE I – Dues

The Executive Board shall determine the annual dues for membership in the Indiana Association. The fiscal year shall begin on January 1 and shall end December 31 of that year. Membership year will be annually from the date of dues payment.

ARTICLE II – Meetings

Section 1. The Indiana Association for Supervision and Curriculum Development shall hold not less than one meeting each year, known as the annual meeting, at a time and place to be determined by the Executive Board, where business of their organization will be transacted. The Executive Board shall call other meetings at its discretion and shall decide upon the program of all meetings.

Section 2. The Executive Board shall hold not less than four meetings each membership year. The times and places of the meetings shall be determined by the Executive Board.

ARTICLE III – Quorum

A majority (1 more than half) of the Executive Board shall constitute a quorum of that body.

ARTICLE IV – Elections

Section 1.         The Regional Chairpersons shall constitute a Nominating Committee, chaired by the President-Elect as an ex-officio member, and shall, at the fall board meeting, submit to the Executive Director a slate containing the name for each office and the member-at-large position to be filled including representatives to the ASCD Leadership Council whenever appropriate.

Section 2.         The Executive Board shall vote on a slate at the first board meeting of the calendar year.

Section 3.         The term of all officers and members-at-large shall begin June 1 following their election. The three chairpersons of the standing committees shall be members-at-large serving on the Executive Board, with one such position to be elected each year for a three-year term.

Section 4.         In the case of an unexpired term of President, the President-Elect will fill the office. The Executive Board shall appoint persons to fill unexpired terms of all other officers.

Section 5.         The Executive Board may remove from office any elected member of the Board who does not carry out the responsibilities of that position.

ARTICLE V – Rules of Order

Robert’s Rules of order shall prevail in all general and committee meetings of this Association, provided there is no conflict with the Constitution or its By-Laws.

ARTICLE VI – Committees

Section 1.         Standing and special committees of the Association, unless otherwise specified in the Constitution, shall be appointed by the President with the approval of the Executive Board. The President and Executive Director shall be non-voting members of all committees. Neither the President nor the Executive Director may be members of the Nominating Committee.

Section 2.         Each standing committee will be chaired by a member-at-large and will be composed of at least five members, whose terms of membership will be staggered in a manner that will give continuity to committee work. Members will normally serve a term of three years.

Section 3.         The following shall be the standing committees of the Association: (a) Membership; (b) Critical Issues; and (c) Communications/Publications.

Section 4.         The duties of standing committees shall be:

Membership: to assist in increasing membership in the Association and in providing appropriate services to members.
Critical Issues: to study, clarify, propose, and initiate action on issues and problems of concern to the Association; and to study, stimulate, conduct, coordinate, and recommend action on trends and research studies of concern to the Association.
Communications/Publications: to coordinate, select, prepare, and recommend material for publication in all Association publications.

Section 5. When, for any reason, the function of any standing or special committee is no longer necessary to carry out the goals of the Association, the President, with the approval of the Executive Board, may disband said committee.

ARTICLE VII – Audit

An audit shall be made of the financial accounts of this Association not later than thirty days following change in the office of Executive Director or within thirty days after the close of any fiscal year at the discretion of the Executive Board. This audit may be conducted internally at the discretion of the Executive Board.

ARTICLE VIII – State Regions

Section 1. The state shall be divided into regions to be designated by the Executive Board. Each region will be represented on the Board. Membership should communicate questions, ideas, and concerns through regional representatives who will share the same with the Executive Board.

Section 2. Each Regional Chairperson shall serve on the Nominating Committee.

ARTICLE IX – Conference Fees

Conference fees may be charged for all conferences. The Executive Board shall determine the amount for any Association conference. The amount for any regional conference shall be determined by the regional chairperson and approved by the Executive Board.

ARTICLE – Assets on Liquidation

No part of the net income, revenue and grants of the Association shall inure to the benefit of any member, officer, or any private individual (except that reasonable compensation may be paid for services rendered in connection with one or more of its purposes), and no member, officer, or any private individual shall be entitled to share in the distribution of any part of the assets of the Association on its dissolution. In the event of such dissolution or liquidation, the assets of the Association, after payment of debts and obligations, shall be transferred to the Association for Supervision and Curriculum Development.

ARTICLE – Limitation of Liability

To the maximum extent permitted by Indiana Code, in any proceeding brought by or in the right of the Association or brought by or on behalf of the members of the Association, no damages shall be assessed against any officer or director arising out of the actions or inactions taken by such officer or director in the name of or on the behalf of the Association.